: The owner of the processing of personal data voluntarily provided or acquired automatically by the website is the University of Florence, based in Florence, Piazza San Marco 4, Italy, telephone +39 055 27571, e-mail email@example.com, certified e-mail (PEC) firstname.lastname@example.org
Data Protection Officer
: The Data Protection Officer (DPO) is Dr. Massimo Benedetti, Florence, via G. la Pira 4, Italy, telephone +39 055 2757667, email email@example.com
Types of Data Collected
Mode and place of processing the Data
: Methods of processing
. The Owner takes appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the Data. The Data processing is carried out using computers and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes indicated. In addition to the Owner, in some cases, the Data may be accessible to certain types of persons in charge, involved with the operation of this Application (administration, sales, marketing, legal, system administration) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by the Owner. The updated list of these parties may be requested from the Owner at any time.
Legal basis for the processing
. The Owner may process Personal Data relating to Users if one of the following applies:
- Users have given their consent for one or more specific purposes
- the processing is necessary for the performance of an agreement with the User and/or for any pre-contractual obligations thereof;
- the processing is necessary for compliance with a legal obligation to which the Owner is subject;
- the processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in the Owner;
- the processing is necessary for the purposes of the legitimate interests pursued by the Owner or by a third party.
In any case, the Owner will help clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.
. The Data is processed at the Owner's operating offices and in any other places where the parties involved in the processing are located. For more information, contact the Owner. Depending on the User's location, data transfers may involve transferring the User's Data to a country other than their own. To find out more about the place of processing of such transferred Data, Users can check the section containing details about the processing of Personal Data. Users are also entitled to learn about the legal basis of Data transfers to a country outside the European Union, and about the security measures taken by the Owner to safeguard their Data. If any such transfer takes place, Users can refer to the relevant sections of this document or inquire with the Owner using the contact information provided at the beginning of the policy.
. Personal Data shall be processed and stored for a maximum period of 10 years. Furthermore, the Owner may be obliged to retain Personal Data for a longer period whenever required to do so for the performance of a legal obligation or upon order of an authority. Once the retention period expires, Personal Data shall be deleted. Therefore, the right to access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after expiration of the retention period.
Purposes of processing of the collected data
: The Data concerning the User is collected to allow the Owner to provide its Services, as well as for the following purposes: Contact the Users, Access to accounts on third-party services, Interaction with social networks and external platforms, Statistics, Manage contacts and send messages. Users can find further detailed information about such purposes of processing and about the specific Personal Data used for each purpose in the respective sections of this document.
Detailed information on the processing of personal data
: Personal Data is collected for the following purposes and using the following services:
Mailing List or Newsletter (This Application)
. By subscribing to the mailing list or the newsletter, the Users’ email addresses are automatically inserted in a list of contacts for the transmission of email messages containing information (including of commercial and promotional nature) relating to this Application. The Users’ email addresses may also be added to this list as a result of registering to this Application or after making a purchase. Personal Data collected: surname, email address and name.
Contact form (This Application)
Interaction with social networks and external platforms
. This type of service allows interaction with social networks, or with other external platforms, directly from the pages of this Application. The interactions and information acquired through this Application are always subject to the User's privacy settings for each social network.
AddThis (Addthis Inc.)
Registration and authentication
. By registering or authenticating, Users allows the Application to identify them and to give them access to dedicated services. Depending on the what is stated below, registration and authentication services may be provided with the help of third parties. Shall this occur, this application will be able to access some data stored by the third party service for registration or identification purposes.
Direct registration (This Application)
. The services contained in this section allow the Data Controller to monitor and analyse traffic data and are used to keep track of the User’s behaviour.
Google Analytics (Google Inc.)
Rights of users
: Users may exercise certain rights regarding their Data processed by the Owner. In particular, Users have the right to do the following:
Withdraw their consent at any time. Users have the right to withdraw consent where they have previously given their consent to the processing of their Personal Data.
Object to processing of their Data. Users have the right to object to the processing of their Data if the processing is carried out on a legal basis other than consent. Further details are provided in the dedicated section below.
Access their Data. Users have the right to learn if Data is being processed by the Owner, obtain disclosure regarding certain aspects of the processing and obtain a copy of the Data undergoing processing.
Verify and seek rectification. Users have the right to verify the accuracy of their Data and ask for it to be updated or corrected.
Restrict the processing of their Data. Users have the right, under certain circumstances, to restrict the processing of their Data. In this case, the Owner will not process their Data for any purpose other than storing it.
Have their Personal Data deleted or otherwise removed. Users have the right, under certain circumstances, to obtain the erasure of their Data from the Owner.
Receive their Data and have it transferred to another controller. Users have the right to receive their Data in a structured, commonly used and machine readable format and, if technically feasible, to have it transmitted to another controller without any hindrance. This provision is applicable provided that the Data is processed by automated means and that the processing is based on the User's consent, on a contract which the User is part of or on pre-contractual obligations thereof.
Lodge a complaint. Users have the right to bring a claim before their competent data protection authority.
Details about the right to object to processing
. Where Personal Data is processed for a public interest, in the exercise of an official authority vested in the Owner or for the purposes of the legitimate interests pursued by the Owner, Users may object to such processing by providing a ground related to their particular situation to justify the objection. Users must know that, however, should their Personal Data be processed for direct marketing purposes, they can object to that processing at any time without providing any justification. To learn, whether the Owner is processing Personal Data for direct marketing purposes, Users may refer to the relevant sections of this document.
How to exercise these rights
. Any requests to exercise User rights can be directed to the Owner through the contact details provided in this document. These requests can be exercised free of charge and will be addressed by the Owner as early as possible and always within one month.
Additional information about Data collection and processing
: Legal action
. The User’s Personal Data may be used for legal purposes by the Owner in Court or in the stages leading to possible legal action arising from improper use of this Application or the related Services. The User declares to be aware that the Owner may be required to reveal personal data upon request of public authorities.
System logs and maintenance
. For operation and maintenance purposes, this Application and any third-party services may collect files that record interaction with this Application (System logs) use other Personal Data (such as the IP Address) for this purpose.
Information not contained in this policy
. More details concerning the collection or processing of Personal Data may be requested from the Owner at any time. Please see the contact information at the beginning of this document.
Response to "Do Not Track" requests
. This Application does not support "Do Not Track" requests. To determine whether any of the third-party services used honour the “Do Not Track” requests, please read their privacy policies.
Legal definitions and references
: Personal Data (or Data)
. Personal data shall be defined as any information which, directly or indirectly, also in connection with any other information, including a personal identification number, makes a natural person identified or identifiable.
. Information collected automatically through this Application (or third-party services employed in this Application), which can include: the IP addresses or domain names of the computers used by the Users connecting with this Application, the URI addresses (Uniform Resource Identifier), the time of the request, the method used to submit the request to the server, the size of the file received in response, the numerical code indicating the status of the server's response (successful outcome, error, etc.), the country of origin, the features of the browser and the operating system used by the User, the various time details per visit (e.g. the time spent on each page) and the details about the path followed within the Application with special reference to the sequence of pages visited, and other parameters about the device operating system and/or the User's IT environment.
. The individual using this Application who, unless otherwise specified, coincides with the Data Subject.
. The natural person to whom the Personal Data refers.
Data Processor (or Data Supervisor)
Data Controller (or Owner)
. The natural or legal person, public authority, agency or other body which, individually or jointly with others, determines the purposes and means of the processing of Personal Data and the tools used, including the security measures concerning the operation and use of this Application. The Data Controller, unless otherwise specified, is the Owner of this Application.
. The hardware or software tool by which the Personal Data of the User is collected and processed.
. The service provided by this Application as described in the relative terms (if available) on this site/application.
European Union (or EU)
. Unless otherwise specified, all references made to the European Union within this document include all current member states of the European Union and the European Economic Area.
. Small piece of data stored in the User's device.
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